STAGE PLOT
When playing multiple-act festivals, benefits, or opening for that famous band in a local arena having a stage plot is essential. This gives the sound crew the ability to pre-plan any staging logistics required to make the turnaround as fast and as smooth as possible.

Here are a couple samples that you can save and rearrange for yourself as needed:
Stage Plot Sample 1
Stage Plot Sample 2

INPUT LIST
Another essential piece of information is the input list. This lets the FOH and/or Monitor opperator know what your band's mix will look like. Are there any unusual instruments that require addtional care when mixing? Are there preferred microphone or DI requests? This also helps the sound company track down the needed gear or have time to find an artist-approved alternate should that gear not be available at the time.

You can easily create your own input list in word or excel. Here are a few samples:
Stage Plot Sample 1
Stage Plot Sample 2

Bottom line is, this allows the sound company to be best prepared for the show ahead and helps to not come up short when a band needs twice as many microphones than they'd normally bring to a show. Proper planning will help improve everyone's experience.